Compliance and Quality Development

Navigation: Resources > For New Journal Proposals > Compliance and Quality Development

CorayNova provides publisher-level guidance to help proposed and partner journals prepare to meet relevant requirements, develop suitable preservation arrangements, and improve publishing quality over time. We encourage journals to work towards recognised standards for transparency, editorial governance, clearly defined peer review processes, publication ethics, open access compliance, metadata quality, long-term preservation, and responsible communication.

• Quality Development Areas

CorayNova encourages journals to plan for quality development before launch. Each proposal should explain how the journal intends to meet CorayNova’s publisher-level requirements and work towards recognised standards for transparency, publication ethics, metadata quality, preservation, and editorial governance.

Area
Development Standard

Transparency
Clear public information about ownership, publisher, contact routes, aims and scope, editorial board, peer review, author instructions, fees, licenses, archiving, and complaints.

Editorial governance
Clear role definitions, editorial independence safeguards, conflict-of-interest rules, appointment and review arrangements, and escalation pathways.

Peer review
Public peer review model, reviewer number or expectations, decision process, confidentiality model, reviewer selection standards, and appeal route.

Publication ethics
Alignment with COPE-style principles for authorship, plagiarism, duplicate publication, conflicts, research ethics, data integrity, AI use, corrections, retractions, and complaints.

Open access and fees
Clear OA / access model, APC or funding model where applicable, waiver or discount route where applicable, refund information where applicable, and separation from editorial decisions.

Copyright and licensing
Clear Creative Commons license or other approved license information, rights retention or copyright information, permissions, reuse, and self-archiving terms.

Metadata quality
Article title, authors, affiliations, abstract, keywords, references where available, DOI, ORCID where provided, funding information where provided, license, publication date, version / status, and notice links.

Archiving and preservation
PKP Preservation Network eligibility, DOI persistence, platform records, backups, metadata maintenance, post-publication notice linking, and additional services where formally enabled.

Complaints and appeals
Clear route for complaints, appeals, concerns, correction requests, ethics reports, and serious institutional-level escalation.

Accessibility and inclusion
Responsible language, non-discrimination, accessible public information, clear contact routes, and inclusive journal development.

• Claims That Must Not Be Made Prematurely

A journal must not publicly claim, promise, imply, or market external recognition before it has actually been achieved and can be verified. This protects authors, readers, institutions, partners, and the credibility of the scholarly record.

Claim Type
Public Statement Standard

DOAJ
Do not claim DOAJ listing, acceptance, or application success before it is verified.

Scopus
Do not claim Scopus coverage or future acceptance unless the journal is actually covered and the statement is accurate.

Web of Science
Do not claim Web of Science coverage, indexing, or Impact Factor before verified eligibility and coverage.

Impact Factor
Do not promise, imply, or forecast an Impact Factor before the journal has an official metric from the relevant source.

COPE membership
Do not claim COPE membership or acceptance before it is officially granted and accurately applicable.

OASPA membership
Do not claim OASPA membership or acceptance before it is officially granted and accurately applicable.

Third-party databases
Do not claim coverage, ranking, visibility, or permanent availability on external platforms before verified.

Guaranteed quality label
Do not use language that implies external certification, endorsement, or recognition that has not been formally obtained.

• Launch Readiness Review

Before public launch, a new or cooperating journal must have aims and scope, an editorial board or founding editorial structure, a peer review model, author guidelines, publication ethics information, OA/access model, fees if any, license/copyright information, contact route, archiving/preservation statement, and complaints/appeals route.

If a proposed journal does not meet minimum transparency, publication ethics, editorial governance, platform, or policy requirements, it should not be publicly launched until the deficiencies are addressed.

Launch Readiness Item
Minimum Expectation

Aims and scope
Clear scope, field boundaries, target readership, article types, and excluded content where relevant.

Editorial structure
Named or approved founding editorial structure, role expectations, conflict-of-interest handling, and CorayNova-approved public role information.

Peer review model
Public peer review model, reviewer number or expectations, screening process, decision process, and appeal route.

Author guidelines
Submission requirements, article types, manuscript preparation, statements, ethics, data, AI-use disclosure, and permissions information.

Publication ethics information
Authorship, conflicts, research ethics, plagiarism, duplicate submission, data integrity, correction, retraction, and complaint routes.

OA/access model and fees
Access model, APC or funding model if any, waiver/discount information where applicable, and separation from editorial decisions.

License/copyright information
Creative Commons license or approved license statement, author rights, reuse, permissions, and self-archiving information.

Contact route
Editorial, technical, general, cooperation, and serious institutional-level contacts as appropriate.

Archiving/preservation statement
PKP Preservation Network eligibility where supported, DOI persistence, platform records, metadata maintenance, backups, and any formally enabled preservation service.

Complaints/appeals route
Clear pathway for complaints, appeals, concerns, corrections, ethics issues, and escalation.

• Quality Development Support

CorayNova welcomes opportunities to support journals in preparing for quality reviews and indexing applications, improving metadata and transparency, aligning with publication ethics standards, developing preservation arrangements, and communicating responsibly with the public. The scope of support is agreed with each journal, taking into account its needs and available resources. Such support does not guarantee acceptance by any external database, indexing service, metrics provider, association, or membership organisation.

Area	Development Standard
Transparency	Clear public information about ownership, publisher, contact routes, aims and scope, editorial board, peer review, author instructions, fees, licenses, archiving, and complaints.
Editorial governance	Clear role definitions, editorial independence safeguards, conflict-of-interest rules, appointment and review arrangements, and escalation pathways.
Peer review	Public peer review model, reviewer number or expectations, decision process, confidentiality model, reviewer selection standards, and appeal route.
Publication ethics	Alignment with COPE-style principles for authorship, plagiarism, duplicate publication, conflicts, research ethics, data integrity, AI use, corrections, retractions, and complaints.
Open access and fees	Clear OA / access model, APC or funding model where applicable, waiver or discount route where applicable, refund information where applicable, and separation from editorial decisions.
Copyright and licensing	Clear Creative Commons license or other approved license information, rights retention or copyright information, permissions, reuse, and self-archiving terms.
Metadata quality	Article title, authors, affiliations, abstract, keywords, references where available, DOI, ORCID where provided, funding information where provided, license, publication date, version / status, and notice links.
Archiving and preservation	PKP Preservation Network eligibility, DOI persistence, platform records, backups, metadata maintenance, post-publication notice linking, and additional services where formally enabled.
Complaints and appeals	Clear route for complaints, appeals, concerns, correction requests, ethics reports, and serious institutional-level escalation.
Accessibility and inclusion	Responsible language, non-discrimination, accessible public information, clear contact routes, and inclusive journal development.

Claim Type	Public Statement Standard
DOAJ	Do not claim DOAJ listing, acceptance, or application success before it is verified.
Scopus	Do not claim Scopus coverage or future acceptance unless the journal is actually covered and the statement is accurate.
Web of Science	Do not claim Web of Science coverage, indexing, or Impact Factor before verified eligibility and coverage.
Impact Factor	Do not promise, imply, or forecast an Impact Factor before the journal has an official metric from the relevant source.
COPE membership	Do not claim COPE membership or acceptance before it is officially granted and accurately applicable.
OASPA membership	Do not claim OASPA membership or acceptance before it is officially granted and accurately applicable.
Third-party databases	Do not claim coverage, ranking, visibility, or permanent availability on external platforms before verified.
Guaranteed quality label	Do not use language that implies external certification, endorsement, or recognition that has not been formally obtained.

Launch Readiness Item	Minimum Expectation
Aims and scope	Clear scope, field boundaries, target readership, article types, and excluded content where relevant.
Editorial structure	Named or approved founding editorial structure, role expectations, conflict-of-interest handling, and CorayNova-approved public role information.
Peer review model	Public peer review model, reviewer number or expectations, screening process, decision process, and appeal route.
Author guidelines	Submission requirements, article types, manuscript preparation, statements, ethics, data, AI-use disclosure, and permissions information.
Publication ethics information	Authorship, conflicts, research ethics, plagiarism, duplicate submission, data integrity, correction, retraction, and complaint routes.
OA/access model and fees	Access model, APC or funding model if any, waiver/discount information where applicable, and separation from editorial decisions.
License/copyright information	Creative Commons license or approved license statement, author rights, reuse, permissions, and self-archiving information.
Contact route	Editorial, technical, general, cooperation, and serious institutional-level contacts as appropriate.
Archiving/preservation statement	PKP Preservation Network eligibility where supported, DOI persistence, platform records, metadata maintenance, backups, and any formally enabled preservation service.
Complaints/appeals route	Clear pathway for complaints, appeals, concerns, corrections, ethics issues, and escalation.