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This resource sets out CorayNova Academic Press's publisher-level framework for author forms, declarations, examples, and submission checklists used across CorayNova journals.

CorayNova recommends and requires journals to use this framework as the publisher-level standard reference when developing journal-level author forms and checklists. Individual journals may add discipline-specific, article-type-specific, funder-specific, ethical, technical, or workflow requirements on the relevant journal page of the CorayNova Journals Platform.

Authors should prepare accurate forms and declarations before submission. Complete and truthful declarations support editorial assessment, responsible peer review, research integrity, open access compliance, appropriate licensing, and protection against avoidable permission or publication ethics problems.

· Available Author Forms and Checklists

The following author forms and checklists should be used when preparing a manuscript for a CorayNova journal. Journal-specific instructions may require additional declarations, file formats, word limits, reporting standards, supplementary files, or article-type requirements.

Form or Checklist	Purpose	When to Use
Before Submission Checklist	Helps authors confirm scope fit, article type, authorship, declarations, files, metadata, permissions, APC/license review, and submission readiness.	Before starting or finalizing a submission.
Competing Interests Declaration	Collects financial and non-financial interests that could reasonably be perceived to influence the work, review, interpretation, or publication.	For all submissions and all authors.
Funding Statement	Identifies funding sources, grant numbers where applicable, and the role of funders, or states that no funding was received.	For all submissions.
Data Availability Statement	Explains whether data, code, materials, or protocols are available, where they are available, and any responsible restrictions.	Strongly recommended for research manuscripts.
Ethics Approval Statement	Records ethics approval, consent, animal welfare approval, personal data safeguards, or not applicable status.	Required when research involves human participants, animals, personal data, surveys, interviews, or comparable ethical oversight.
AI Use Disclosure	Discloses use of generative AI or AI-assisted tools in writing, translation, images, data analysis, coding, or other manuscript-related work.	Whenever AI or AI-assisted tools were used.
Third-party Permissions Checklist	Helps authors confirm permission for third-party images, tables, maps, scales, questionnaires, long text excerpts, datasets, software, code, or previously published material.	Before submission and before final acceptance where relevant.
Cover Letter Guidance	Helps authors explain the manuscript's fit, contribution, article type, declarations, related submissions, preprints, and contact information.	Where requested by the journal.

 

· Core Author Declarations

Author declarations should be complete, consistent with the manuscript, and updated if circumstances change during peer review, revision, production, or post-publication handling. The corresponding author is responsible for confirming that all authors have provided complete and accurate information for the declarations submitted with the manuscript.

CorayNova strongly recommends that all submissions include a funding statement or a statement that no funding was received. CorayNova also strongly recommends that research manuscripts include a Data Availability Statement, even when data cannot be shared publicly. Each journal determines the specific data statement requirements and the review process for its field and article types.

Research involving human participants, animals, personal data, surveys, interviews, questionnaires, clinical information, identifiable images, biological materials, or comparable ethical oversight must include an Ethics Approval Statement. If ethics approval is not applicable, authors should state not applicable and follow any journal-specific instructions.

Authors must disclose use of generative AI or AI-assisted tools in writing, translation, image preparation, data analysis, code generation, literature organization, or other manuscript-related work where such use is relevant to the submitted work. AI cannot be listed as an author because authorship requires accountability, responsibility, and approval of the final work.

· Declaration Examples

The examples below are model wording options. They must be adapted truthfully to the manuscript, the research context, funder requirements, ethical approval documents, data status, and journal instructions.

Declaration Type	Example Wording
Funding Statement	This work was supported by [funder name] under grant number [grant number]. The funder had no role in study design, data collection, analysis, interpretation, manuscript preparation, or the decision to submit the article for publication.
No Funding	The author(s) received no specific funding for this work.
Competing Interests	The author(s) declare that they have no competing interests. If interests exist, describe financial and non-financial interests clearly and specifically.
Data Availability	The data supporting the findings of this study are available at [repository/name/link/DOI] under [access conditions].
Restricted Data	The data supporting this study are not publicly available because [ethical, legal, privacy, commercial, safety, cultural, contractual, or other responsible reason]. Requests may be directed to [contact route] where appropriate.
Ethics Approval	This study was approved by [name of ethics committee or institutional review board], approval number [number], approval date [date]. Participants provided [written/oral/electronic] informed consent where applicable.
Ethics Not Applicable	Ethics approval was not applicable to this work because [brief reason].
AI Use Disclosure	The author(s) used [tool name/version where available] to support [specific use, such as language editing or translation]. The author(s) reviewed and approved all AI-assisted output and remain fully responsible for the content of the manuscript.

 

· Before Submission Checklist

Before submitting, authors should complete the following checks and consult the relevant journal page on the CorayNova Journals Platform for journal-specific scope, article type, formatting, files, APC, license, peer review, and contact information.

Checklist Area	Author Check
Scope and article type	The manuscript fits the journal's aims and scope, target readership, and accepted article type.
Authorship	All listed authors meet authorship criteria, have approved the submission, and understand their responsibilities.
Competing interests	All authors have provided complete competing interests information.
Funding	Funding sources, grant numbers where applicable, funder role, or no funding statement are ready.
Ethics approval	Ethics approval, consent, animal welfare, personal data, survey, or interview statements are included where relevant, or not applicable is stated.
Data, code, and materials	Data availability, code, materials, and protocol statements are included where relevant, with responsible exceptions explained.
AI use	AI or AI-assisted tool use has been disclosed accurately where relevant.
Preprints and prior dissemination	Preprints, conference abstracts, theses, reports, working papers, or related prior dissemination are disclosed and cited where relevant.
Third-party permissions	Permissions for third-party materials have been obtained or confirmed as unnecessary under the applicable license or law.
Files and metadata	Main manuscript, figures, tables, supplementary materials, author information, references, ORCID where provided, keywords, abstract, and submission metadata are complete and accurate.
APC and license review	Authors have reviewed the journal's APC, waiver, discount, refund, copyright, license, and open access information before submission.

 

· Contact Route

For questions about manuscript preparation, declarations, journal scope, or author forms, contact editorial@coraynova.com. For technical problems with account access, file upload, or platform submission, contact support@coraynova.com. General enquiries may be submitted through the Feedback page.

· Related Links

Authors should also consult the CorayNova Journals Platform, the relevant journal page, the applicable author resources, Editorial Governance & Peer Review Policy, Open Access, APCs & Licensing Policy, and future policy pages on research and publication ethics, authorship, competing interests, copyright, corrections, complaints, and privacy.