Open Access, Author Fees, Waivers & Refunds Policy

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This policy sets out CorayNova Academic Press's standards for open access, author fees, APCs, submission fees, waiver and discount requests, payment timing, invoices, taxes, refunds, institutional arrangements, and the separation of fees from editorial decisions.

• Scope

This policy applies to CorayNova-owned journals, partner journals, hosted journals where CorayNova administers fee information, author fee communications, APC invoices, waiver and discount requests, refund requests, institutional arrangements, and open access disclosures.

• Who This Policy Applies To

This policy applies to authors, corresponding authors, institutions, funders, third-party payers, editorial offices, journal teams, societies, partners, finance contacts, and CorayNova publisher-level offices.

• Policy Statement

CorayNova-owned journals are published on an open access basis as a publishing principle. Partner journals, special publishing arrangements, or future journals may use access models identified in the relevant agreement and on the journal and article pages.

Whether an APC or submission fee is charged depends on the specific journal, article type, development stage, and published journal policy. CorayNova urges journals to be cautious about submission fees and to avoid them where possible to support responsible and accessible publishing. Where an APC is charged, CorayNova recommends collection after acceptance and before proof or production begins.

Fees, waiver decisions, discount decisions, invoices, institutional arrangements, advertising, sponsorship, or commercial cooperation must not influence editorial assessment, peer review, acceptance, rejection, correction, retraction, or appeals.

• Procedures and Standards

Fee area
Policy standard

APC disclosure
Each journal should publish APC amount, currency, article types charged, charging point, waiver/discount options, refund rules, tax or invoice notes where applicable, and contact route.

Submission fees
Submission fees are determined by each journal. CorayNova urges caution and encourages journals to avoid submission fees where possible.

Waivers and discounts
Waivers and discounts must be requested before payment. Eligibility obtained after payment does not create a refund entitlement.

Invoices and payment
Invoice, payment subject, tax, and payment information should be reviewed before payment. Post-payment invoice subject changes or tax information changes are not permitted.

Institutional arrangements
Institutional or member arrangements may be discussed with CorayNova but must not affect editorial decisions.

Refund rules are applied according to the circumstances below. Bank fees, payment platform fees, currency exchange costs, international transfer costs, unrecoverable transaction costs, and tax/VAT/sales tax handling may affect refund amounts where applicable.

Refund circumstance
Policy position

Duplicate author payment, duplicate system charge, or erroneous payment
Full refund.

CorayNova or journal charged the wrong amount, currency, or invoice party
Refund the difference or reverse and reissue payment as appropriate.

Author withdraws after paying APC and before production begins
No refund.

Author withdraws after copyediting, typesetting, or proof production has begun
No refund.

Author withdraws after proofs have been issued
No refund.

Author requests withdrawal or refund after formal publication
No refund.

Withdrawal or rejection caused by author ethics breach, duplicate submission, plagiarism, data fabrication, authorship problem, or comparable author responsibility
No refund.

After APC payment, required ethics approval, permission, copyright proof, or data statement is missing
No refund. Production may wait for the author to complete materials; if author-caused delay makes publication unsuitable, CorayNova may reject without refund.

Journal closure, transfer, merger, or partner withdrawal prevents publication of a paid article
Author may choose full refund or priority transfer/resubmission route where available.

Publisher technical error causes a severe published version error that cannot be repaired
Correction or republication route, not automatic refund.

Post-publication correction is needed but article remains usable
No refund. Author-caused corrections may require further fee assessment; publisher-caused corrections are handled without additional author fee.

Retraction after publication due to author responsibility
No refund.

Retraction after publication primarily due to journal or publisher handling error
Republication or correction route where appropriate.

Author pays APC and later obtains waiver/discount eligibility
Waivers/discounts apply only when requested and approved before payment.

Author requests invoice subject or tax information change after payment
Not permitted.

Third-party payer, institution, or cooperation project requests refund after payment
Handled under the same author-facing refund rules.

Currency, bank, payment platform, or international transfer fees
Unrecoverable costs may be deducted from any approved refund.

Taxes/VAT/sales tax already paid or invoice issued
Tax refund depends on law and financial process.

Dissatisfaction with peer review outcome, editorial decision, dissemination, metrics, or impact
Not a refund ground.

• Contact Route

Payment, invoice, APC, waiver, discount, refund, and tax questions should be sent to info@coraynova.com. Editorial questions about manuscript scope, peer review, or editorial decisions should be sent to editorial@coraynova.com.

• Related Resources

This policy should be read with Open Access, APCs, Waivers and Licensing for Authors, Choosing a Journal, After Publication, Business Model, Revenue Sources, Advertising & Direct Marketing Policy, Copyright, Licensing, Permissions, Reuse & Self-Archiving Policy, and Complaints & Appeals Policy.

• Policy Administration

Field
Policy information

Effective date
August 15, 2026

Last reviewed
August 15, 2026

Review schedule
At least every 12 months, and earlier when legal, platform, publishing standard, operational, or business changes require review.

Policy owner
Executive Office for fee framework; Editorial Office for editorial independence and author-facing policy alignment

Version
Version 1.0

Fee area	Policy standard
APC disclosure	Each journal should publish APC amount, currency, article types charged, charging point, waiver/discount options, refund rules, tax or invoice notes where applicable, and contact route.
Submission fees	Submission fees are determined by each journal. CorayNova urges caution and encourages journals to avoid submission fees where possible.
Waivers and discounts	Waivers and discounts must be requested before payment. Eligibility obtained after payment does not create a refund entitlement.
Invoices and payment	Invoice, payment subject, tax, and payment information should be reviewed before payment. Post-payment invoice subject changes or tax information changes are not permitted.
Institutional arrangements	Institutional or member arrangements may be discussed with CorayNova but must not affect editorial decisions.

Refund circumstance	Policy position
Duplicate author payment, duplicate system charge, or erroneous payment	Full refund.
CorayNova or journal charged the wrong amount, currency, or invoice party	Refund the difference or reverse and reissue payment as appropriate.
Author withdraws after paying APC and before production begins	No refund.
Author withdraws after copyediting, typesetting, or proof production has begun	No refund.
Author withdraws after proofs have been issued	No refund.
Author requests withdrawal or refund after formal publication	No refund.
Withdrawal or rejection caused by author ethics breach, duplicate submission, plagiarism, data fabrication, authorship problem, or comparable author responsibility	No refund.
After APC payment, required ethics approval, permission, copyright proof, or data statement is missing	No refund. Production may wait for the author to complete materials; if author-caused delay makes publication unsuitable, CorayNova may reject without refund.
Journal closure, transfer, merger, or partner withdrawal prevents publication of a paid article	Author may choose full refund or priority transfer/resubmission route where available.
Publisher technical error causes a severe published version error that cannot be repaired	Correction or republication route, not automatic refund.
Post-publication correction is needed but article remains usable	No refund. Author-caused corrections may require further fee assessment; publisher-caused corrections are handled without additional author fee.
Retraction after publication due to author responsibility	No refund.
Retraction after publication primarily due to journal or publisher handling error	Republication or correction route where appropriate.
Author pays APC and later obtains waiver/discount eligibility	Waivers/discounts apply only when requested and approved before payment.
Author requests invoice subject or tax information change after payment	Not permitted.
Third-party payer, institution, or cooperation project requests refund after payment	Handled under the same author-facing refund rules.
Currency, bank, payment platform, or international transfer fees	Unrecoverable costs may be deducted from any approved refund.
Taxes/VAT/sales tax already paid or invoice issued	Tax refund depends on law and financial process.
Dissatisfaction with peer review outcome, editorial decision, dissemination, metrics, or impact	Not a refund ground.

Field	Policy information
Effective date	August 15, 2026
Last reviewed	August 15, 2026
Review schedule	At least every 12 months, and earlier when legal, platform, publishing standard, operational, or business changes require review.
Policy owner	Executive Office for fee framework; Editorial Office for editorial independence and author-facing policy alignment
Version	Version 1.0